Marketing & Brand Virtual Assistant – ACTIVE

Job Application Code: 003800AW (add this to the application form)

Shift: Full-Time, remote (40 hours per week), with flexible hours to coordinate across UK, US and Asia time zones. Occasional travel to an overseas design studio is required a few times a year, typically for a week at a time (up to two).

Role Overview:

Anthony runs a global automotive design and engineering services business that works in rhythm with the world’s leading automotive brands, bringing their vision to life from concept through to full-scale physical model build. The team works globally and round-the-clock, with a flagship design studio overseas and a project-management hub in the UK. Anthony is looking for a reliable, well-organised Marketing & Brand Virtual Assistant to run the day-to-day marketing and keep brand consistency across every channel.

Primary Mission

Own the day-to-day execution of marketing and brand consistency – producing and publishing content, keeping the website and social channels current, and coordinating with the wider design and marketing teams so deliverables are met on time and to standard.

Key Responsibilities

Content & Social

• Plan, schedule and publish across channels (LinkedIn, the website, and others), and maintain a rolling content calendar.

Brand Consistency

• Keep every piece on-brand – templates, tone, logo and colours – and maintain a tidy, organised asset library.

Website & Design Production

• Keep the company website current – news, blog, projects and case studies (WordPress/CMS).
• Produce on-brand PowerPoint presentations, simple graphics, posts and one-pagers from existing templates (e.g. PowerPoint, Canva), and brief a designer for anything more involved.

Team Coordination

• Brief, chase and quality-check content production by an overseas design team and freelancers – copy, photography, video and translation – so it’s delivered on time and to standard.

Lead Generation & Reporting

• Build and maintain target-account and contact lists (LinkedIn Sales Navigator), keep the CRM clean and current, and prepare outreach for approval.
• Build and send email campaigns and newsletters (e.g. Mailchimp).
• Provide a short weekly activity update and a simple monthly report on reach, engagement and pipeline admin.

Required Skills

• Proven experience as a marketing, social-media or brand virtual assistant, ideally for a B2B or professional services business.
• Genuinely creative and curious – a thinker as well as a doer, who brings ideas and amplifies output through the smart use of AI.
• Fluent written English; a clear, reliable and proactive communicator.
• Proficient with PowerPoint, Canva, LinkedIn (including Sales Navigator), a social scheduler (e.g. Buffer, Later or Hootsuite), WordPress, a CRM (e.g. HubSpot), email marketing (e.g. Mailchimp), and Google Workspace/Microsoft 365; comfortable using AI tools.
• Highly organised and self-managing; deadline-driven; good at coordinating others and following up to completion.
• A genuine eye for brand and detail, and the discipline to follow brand guidelines and written processes precisely.
• Comfortable coordinating a team in another language and culture (coordination itself is in English).

Who This Role Suits

• Enjoys owning execution rather than strategy, while still bringing ideas to the table.
• Thrives working to brand guidelines and clear instruction.
• Comfortable being the point of contact for an overseas creative team and freelancers.
• Open to occasional international travel.

What Success Looks Like

• Every channel stays on-brand and current, with a tidy, organised asset library.
• Content calendar runs like clockwork – planned, scheduled and published on time.
• The wider team and freelancers deliver on time and to standard because they’re briefed and chased well.
• CRM and outreach lists stay clean and current, supporting a steady account-based pipeline.
• Anthony gets a clear weekly update and monthly report without having to chase for one.