Contract Administrator

Job Application Code:  003766 (add this to the application form)

Work hours: Monday – Friday 10am – 2pm Sydney

Overview

Job Description

A construction company focused on building synthetic sports fields. With the business growing quickly, founder Sommer is ready to hand over contract administration so she can focus on leadership and strategic direction. She has been managing contract and payment workflows herself, but it’s no longer sustainable. Her goal is to find a senior-level VA with construction contract experience who can improve back-end operations and present a more professional front to principal contractors.

She’s seeking an experienced Contract Administrator who can confidently take ownership of progress payments, tips, retentions, and accounts receivable workflows. The right person will also help refine how the company uses Simpro for tracking, communication, and project flow.

This is not a junior role – she needs someone who understands the construction industry, has worked with retentions, can diarise long-term payments (up to 12 months), and will take initiative to improve systems.

Key Responsibilities:

• Manage progress payments, tips, and retentions
• Oversee accounts receivable across multiple construction projects
• Run and refine Simpro workflows for visibility and accountability
• Ensure contract compliance and accurate documentation follow-up
• Build and maintain internal admin systems to support operations
• Track and manage retention payments with long-term diarisation (6–12 months)
• Manage purchase orders for materials
• Report on job profitability

Tools:

• Primary platforms: Simpro, Office Suite, Trello, Xero, Outlook
• Simpro (core platform)
• Familiarity with construction contract and payment cycles
  Internal tools (to be defined as workflows improve)