Full-time Local Staffing / E-Recruitment Officer to a Sydney-based Agency

Job Application Code: 003765 (add this to the application form)

Work hours: Mon-Fri from 7 am to 3 pm PH time, 8 hrs daily

(6am – 10am PH time)

Overview

Job Description

We’re currently on the lookout for a talented Local Staffing/E-Recruitment Officer to join our team. We need someone who can jump into our fast-paced recruitment workflow and play a crucial role in managing our virtual assistant recruitment, administration, and client communication.

If you are a proactive and organised e-recruiter with solid experience using various Applicant Tracking Systems (ATS) and a proven track record in virtual assistant recruitment, this is an excellent opportunity to contribute to a thriving business in the Australian job market.

Client’s Business Overview:

A strategic outsourcing company focused on people, process, and systems. We specialise in connecting business owners with skilled virtual assistants, enabling them to reliably organise and manage their operations for sustainable growth.

Role Overview:

E-Recruiter Responsibilities:

1. Candidate Management and Sourcing [High Priority]

Candidate Pipeline Management: Maintain and organise the candidate pipeline using the company’s Applicant Tracking System (ATS).
Active Sourcing: Proactively source candidates from various platforms (e.g., job boards, social media, professional networks).
Screening and Vetting: Conduct initial screening of applicants to ensure they meet the minimum requirements of the role.
Candidate Interviews: Conducting qualified candidate interviews for skills and character assessment and alignment
Profile Creation: Create and update candidate profiles in the ATS, ensuring all information is accurate and complete.

2. Client Communication and Coordination

Client Liaising: Serve as a key point of contact for clients, providing timely updates on the recruitment process.
Interview Scheduling: Coordinate and schedule interviews between clients and candidates, managing all calendar invites and communication.
Feedback Management: Gather, organise, and communicate feedback from both clients and candidates in a professional manner.

3. Recruitment and Onboarding Administration

Job Posting: Draft, review, and post job advertisements on relevant platforms.
Documentation Management: Organise and maintain all recruitment-related documents, including resumes, cover letters, and compliance forms.

4. System and Reporting

ATS Utilisation: Ensure all recruitment activities are accurately logged and tracked in the ATS.

Training notes: Successful candidates will initially work (shadow) directly with the Recruitment Team Leader during the onboarding stage

Ideal Candidate Qualities:

Proven Experience: 3–5 years of experience in e-recruitment or virtual assistant (VA) recruitment, with a solid understanding of the full recruitment lifecycle.
System and Data Proficiency: Must have experience using various ATS and a CRM like HubSpot. The candidate should also have an updated LinkedIn account for outreach and be committed to using metrics to drive continuous improvement.
Strong Organisational Skills: Excellent attention to detail and strong multitasking skills are essential for managing a fast-paced workflow and maintaining accurate records.
Collaborative Mindset: An agile and strategic team player who collaborates effectively to ensure consistency, process excellence, and high-quality hires.
Candidate-Centric Approach: A passion for delivering a positive experience to all candidates, backed by excellent written and verbal communication skills.

This role requires experience and knowledge of the following Apps: