Finance and Loan Operations Specialist – ACTIVE

Job Application Code:  003776 (add this to the application form)

Shift: Full Time Monday – Friday 8:30 – 17:30 Sydney Time

About The Role:

We are seeking an experienced and highly detail-oriented Finance & Loan Operations Specialist with a demonstrated track record in accounting and finance, and proven experience within Australian financial services, non-bank lending or private credit environments.

This role is responsible for ensuring accuracy, control and integrity across financial reporting and reconciliations, loan administration, accounts payable/receivable, as well as assisting with loan funding and drawdowns.

Reporting to the Finance Operations Manager, the role would be ideal for someone with solid accounting fundamentals who enjoys problem-solving, working collaboratively, and contributing to continuous process improvement.

Key Responsibilities

Finance Reporting and Processes

• Maintain accurate and up-to-date cashbooks, ensuring all transactions are correctly recorded, appropriately allocated/reconciled, and fully supported by documentation.
• Perform daily bank reconciliations and manage payments processing function ensuring timely posting, correct allocation, and zero unexplained variances.
• Prepare and maintain financial reports, including accruals, prepayments/provisions as well as general ledger reconciliations where appropriate.

Loan Operations and Administration

• Preparation and reconciliation of loan statements including payout figures, settlement statements, and maturity notices, independently validate to ensure accuracy and consistency.
• Support loan lifecycle management including default monitoring, termination processes, enforcement actions, and recovery cost tracking.
• Communicate effectively with clients and stakeholders to resolve queries or discrepancies.
• Preparation and update portfolio reporting and documentation related to loan funding and drawdowns.
• Maintain confidentiality and accuracy across all financial records.

Compliance and Controls

• Support Tax-related processing (BAS preparation support) through accurate reconciliation of loan-related transactions as well as other reporting and compliance duties.
• Proactively review existing workflows and recommend process improvements to enhance efficiency and controls, ensure compliance with finance policies, and maintain documentation of key processes and tasks.
• Perform ad-hoc financial duties as required by the Finance Operations Manager and/or Senior Management.

Core Capabilities: 

• High attention to detail with a strong ownership mindset.
• Proven ability to prioritise tasks effectively and manage multiple competing deadlines.
• Strong analytical and problem-solving skills with the ability to identify issues, analyse root causes, and implement effective solutions.
• Continuous improvement mindset with the ability to adapt quickly to new processes and operational requirements.

Requirements: 

• Bachelor’s degree in finance, Accounting, or any related field
• Minimum 3–5 years’ experience in accounting or finance, with exposure to Financial Services, Lending and/or
• Mortgage Management Financial Services, Lending and/or Mortgage Management preferred.
• Demonstrated working knowledge of Microsoft Excel including reconciliations, formulas and data validation.
• Previous experience in lending and/or loan management is highly regarded.
• Strong written and verbal communication skills.
• Practical working knowledge of Australian GST, tax, and compliance obligations within a lending environment would be advantageous.

Tools: 

• Microsoft Office Suite (Advanced Excel required – pivot tables, lookups, basic formulas)
• Accounting Systems – Practical experience performing GL reporting, reconciliations and/or journal processing
• Experience with loan administration systems (LMS) would be ideal
• Exposure to Customer Relationship Management (CRM) system highly regarded